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Professional Invoice Generator
for Lawyers.
Create professional legal invoices in seconds. Bill for consultations, document prep, and court appearances.
Invoice fields
How to invoice as a solicitor
Legal invoices need to show exactly what was billed: consultations, document preparation, court appearances, and disbursements. With InvoiNova you can bill hourly or per matter, add each task as a line item, and produce a professional PDF that stands up to client scrutiny — no account required.
What to include in a legal invoice
A transparent legal invoice reduces billing disputes. Make sure yours includes:
- Invoice number, issue date, and matter or case reference
- Your firm's name, address, and VAT number if registered
- Hourly rates and time recorded per task
- Fixed fees for defined services
- Disbursements and court fees as separate lines
- VAT where applicable, payment terms, and due date
Resources
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FAQ
Solicitor & Barrister Invoicing FAQ
UK legal billing uses three main models. Hourly billing charges for actual time spent and is common for litigation and complex advisory work — solicitors must disclose their hourly rate upfront under SRA transparency rules. Fixed-fee billing sets a defined price for standard work such as will drafting or residential conveyancing. Retainer billing involves an advance payment held in a client account (subject to SRA Accounts Rules) and drawn down as work progresses. InvoiNova supports all three via line items and custom fields.
UK solicitor bills must include: your firm's name, address, and SRA number; the client's name and address; a unique invoice number and date; a description of services rendered with time spent and rate; subtotal, VAT at 20% (if VAT-registered), and total due; and payment terms. Under SRA transparency rules you must also reference your complaints procedure. Use InvoiNova's custom fields for your SRA number, VAT number, and matter reference.
Yes. Use InvoiNova's '+ Add field' option to add a matter reference, client file number, or case number. These fields appear on the downloaded PDF exactly as entered. Save a template per client or matter so the reference pre-fills automatically on future bills.
Retainer or advance payments must be held in a designated client account under SRA Accounts Rules 2019 and are not income until earned. On the invoice, show the retainer as 'Client Money — Retainer' and apply it as a negative 'Retainer Applied' entry. The balance due reflects only the unbilled work. Add a note confirming funds are held in your client account per the SRA Accounts Rules.
Yes, if your firm is VAT-registered (turnover above £90,000 per year). Legal services are standard-rated at 20% VAT. Acting for a foreign business may trigger the reverse charge with no UK VAT applied. Disbursements are generally VAT-exempt. InvoiNova lets you set the VAT rate per line item — enter 20% for standard services, 0% for disbursements, and omit VAT entirely for non-registered firms.
Yes. InvoiNova is completely free with no account or subscription required. Open the tool, enter your firm and client details, add your billable line items with the correct VAT rate, and download a professional PDF in under a minute. Your firm name, address, and VAT number save automatically in your browser for future visits.