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Professional Invoice Generator
for Lawyers.
Create professional legal invoices in seconds. Bill for consultations, document prep, and court appearances.
Invoice fields
How to invoice as a lawyer
Legal invoices need to show exactly what was billed: consultations, document preparation, court appearances, and disbursements. With InvoiNova you can bill hourly or per matter, add each task as a line item, and produce a professional PDF that stands up to client scrutiny — no account required.
What to include in a legal invoice
A transparent legal invoice reduces billing disputes. Make sure yours includes:
- Invoice number, issue date, and matter or case reference
- Your firm's name, address, and tax/VAT number
- Hourly rates and time recorded per task
- Fixed fees for defined services
- Disbursements and court fees as separate lines
- VAT where applicable, payment terms, and due date
Resources
Expert Guides for Invoicing & Tax
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What to Include in an Invoice: 12-Point Checklist (2026)
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FAQ
Lawyer & Attorney Invoicing FAQ
Legal billing uses three main models. Hourly billing charges for actual time spent — most common for litigation and complex matters. Flat-fee billing sets a fixed price for defined work such as drafting a contract or filing an incorporation. Retainer billing involves an upfront payment that is drawn down as work progresses; when depleted, the client replenishes it. InvoiNova supports all three: multiple line items for hourly work, a single fixed-price item for flat-fee matters, or a retainer line with a negative drawdown entry.
A legal invoice should include: your firm name, address, and bar registration number; the client's name and billing address; a unique invoice number and date; a description of each service (e.g. 'Initial consultation — 1.5 hrs', 'Contract review — 2 hrs'); the time spent or quantity; your rate; subtotal, any applicable tax, and total due; and payment terms. Use InvoiNova's custom fields to add your bar number, case or matter reference, or trust account details.
Yes. Use InvoiNova's custom fields ('+ Add field' button) to add a case number, matter reference, docket number, or client file ID. These fields appear on the downloaded PDF exactly as entered. Save a template per client or matter so the reference pre-fills automatically on future invoices.
Add a line item called 'Retainer Fee' with the agreed amount. If applying the retainer against billable work in the same invoice, add a second line 'Retainer Applied' with a negative unit price — the total will reflect only the balance owed. Add a note in the invoice notes field confirming the retainer is held in trust per your engagement agreement.
It depends on your jurisdiction. In the EU, legal services are subject to VAT at the standard rate (e.g. Germany 19%, France 20%, Spain 21%). In the UK, legal services are subject to 20% VAT for VAT-registered solicitors. In the US, legal services are generally exempt from sales tax in most states. InvoiNova lets you set the tax rate per line item — enter the correct rate or 0% for exempt work.
Yes. InvoiNova is completely free with no account required. Open the tool, enter your firm and client details, add your billable line items, and download a professional PDF in under a minute. Your firm name, address, and Tax ID save automatically in your browser. The saved client address book and auto-incrementing invoice templates make repeat billing fast — all at no cost.